No fee due as a good will gesture

[Tulip]

Hi
I have a parent who pays in advance.
I provided an extra hour and a half care above the normal contract at short notice.
Parent wanted to pay me of course.
This parent has recently done me a favour by being flexible with their hours/days to help one of my other parents.
I have told her as a goodwill gesture that no fee is now due for the extra hour and a half.
So what do I do?
Do I just put the hours she has had and the fee (which now has an hour and a half discrepancy) or do I just put it in out of my own money.
I don't want Inland revenue thinking I'm doing something wrong if ever they should check my books.
Thanks

[samb]

How do you lay out your invoices? I have contracted hours at the top and then a box underneath for extras. I would write in there the date and times as extra and then in the amount box I would write "0" with a covering note saying as discussed I have waivered the fee for extra time this month. Does that help?

[Tulip]

How do you lay out your invoices? I have contracted hours at the top and then a box underneath for extras. I would write in there the date and times as extra and then in the amount box I would write "0" with a covering note saying as discussed I have waivered the fee for extra time this month. Does that help?

It's the record of payment in the PACEY account book that I'm wondering about with the fee's and that it won't tally up with the attendance register of the child's hours

[loocyloo]

My parents pay in advance.
My pacey attendance record is purely that. It bares no relation to fees paid! If a child is absent I do write 'child absent full fee due' or 'childminder away no fee' but I don't make it tally with fees. I put notes on each months invoice regarding extra fees or refunds due.

I don't keep the record of payment paid in my attendance record. I have my own that each month lists fees paid.

[tess1981]

Bet you have a good working relationship with his parent. It's so nice to see how both parent and cm can help each other out little things and it makes such a huge difference

[Tulip]

My parents pay in advance.
My pacey attendance record is purely that. It bares no relation to fees paid! If a child is absent I do write 'child absent full fee due' or 'childminder away no fee' but I don't make it tally with fees. I put notes on each months invoice regarding extra fees or refunds due.

I don't keep the record of payment paid in my attendance record. I have my own that each month lists fees paid.

Thanks Loocyloo, thats helpful. I think I will keep a seperate record of what's been paid and add notes to it if necessary as in this particular case

[Tulip]

Bet you have a good working relationship with his parent. It's so nice to see how both parent and cm can help each other out little things and it makes such a huge difference

Yes thats right tess, because this mum changed one of her days it has allowed me to take another child on. I would certainly been willing to help her out if needed

[Chatterbox Childcare]

You don't need to do anything.

[Tulip]

You don't need to do anything.

Ok thank - you