What paperwork do ofsted need to see on inspection?

[natlou82]

I've had a call from prospects that inspection will be soon. I just wanted to get my head around which docs ofsted need to see and that I can confidently show them without breaking confidentially for the families. Thanks in anticipation x

[funemnx]

They will want to see the LJ's of the children who attend that day and none others. They will also look at your policies to make sure they cover all of the current legislation. They may look at your register, PL insurance, car insurance and Data Control certificate. They may want to see evidence of self assesment - SEF or Quality Framework :thumbsup:

[natlou82]

That's great, so am I right in assuming they won't ask to look at contracts or child record forms? Would I just show blank copies if they want to see examples of what I use to gather info?

[funemnx]

They don't need to see the contracts - that is between you and the parents :thumbsup:

[natlou82]

Great, that's very helpful thanks :-)

[mum67]

Natlou82 how long have you waited for your inspection?:) I think my first one should be very soon. Need to stop coming on here for a while and do an audit to check everthing is on target.lol

Good Luck

[natlou82]

I registered in March, my DO told me I was due Aug/Sep but to expect they may come in school hols (no schools to inspect) I knew I'd get the call when on my holidays, which is exactly what happened! Just got back today, just waiting on call from inspector :-/ luckily I caught up on all my paperwork before I went away and submitted my SEF. I'm gonna be a nervous wreck though when I know when I know the date, and definitely on the day!

[natlou82]

Quick thought, what about my accident, incident and medication folder - what will they need to see in that?

[fran90]

Yes they looked all through mine 2 weeks ago.

[Goatgirl]

Quick thought, what about my accident, incident and medication folder - what will they need to see in that?

Yes: they'll want to see you are following requirements to record all accidents, letting parents know in good time, have permissions in place for medication to be administered, record what child has had in previous 24 hours etc.........

At my last inspection the Inspector was glad to see I was recording lots of accidents, even little ones :thumbsup:

good luck with it all :)

[natlou82]

Thankyou :-)

[mum67]

Hi Natlou82

Just wondering if you got everything sorted for your inspection, how did it go?

Jadavi posted a thread about hers and what they looked for, it well worth a read and has lots of pointers to what is looked for during inspection.

good luck

[natlou82]

Hiya, I'm still waiting for the inspector to call (my call was from prospects to say it was due) i will check out that thread, I keep making little changes from what I read on here ;-)

[mum67]

Hiya, I'm still waiting for the inspector to call (my call was from prospects to say it was due) i will check out that thread, I keep making little changes from what I read on here ;-)

So do prospects ring and arrange a day or the actual Ofsted inspector.
On my pre reg the actual Mrs O phoned and she turned up. New to all this myself, so following a lot of threads about first inspection to update myself like you, keep revisiting everything and adding to it or taking away. Can't stop cleaning toys, house, garden. I've gone potty with it:laughing:

[natlou82]

Yours may be different, on my pre reg I also got a call from prospects prior to inspector. This time prospects have rang to see what days I mind EY children and said this information will now be passed onto an inspector and they will call to arrange a visit. Tbh I just want to get it over with now! Also I'm confused as someone who attended my course had her inspection yesterday and the inspector did look at all of her contracts, does this not breach data protection?

[mama2three]

I think most inspectors will look at contracts , there is information on there that we are obliged to have to meet the welfare requirements . Your confidentiality policy should mention ofsted having access to records.

[natlou82]

Tbh I thought the welfare requirements would be covered on the child record form. I'm just driving myself round the bend, just don't want to be caught out in any way! Oh I ll be so glad when this is over!!

[mama2three]

Information about the child
3.71 Providers must record the following information for each child in their
care: full name; date of birth; name and address of every parent and/or carer
who is known to the provider (and information about any other person who
has parental responsibility for the child); which parent(s) and/or carer(s) the
child normally lives with; and emergency contact details for parents and/or
carers.

This is the information that they will check you have collected - is all that on your child record form? If so then that's probably all they will look at. But we all know that inspectors vary greatly in what and how they check unfortunately

[mum67]

Thanks natlou82

After reading all the advice on the forum about inspections, I am putting all my paperwork (contracts, accident forms) which are in files on the window sill for Mr/Mrs O to look at if and when they want to.

I read a blog yesterday about inspection day and it is very interesting and informative. If you type this name into google a website will come up, I will type it on here now but if it stars out I shall private message you. It is well worth a read especially for us new comers.:) ***********childminding :)

[mum67]

natlou82 I've sent you a private message hope it helps. Jadavi put a post on about her inspection it is in general childminding chat, under ofsted inspections with the heading 'update on inspection' or something like that. You will spot it easily.

[natlou82]

Thanks again x very helpful x

[suzy:-)]

I had my inspection today and mrs o looked at my child record forms and contracts x

[mum67]

I had my inspection today and mrs o looked at my child record forms and contracts x

How did it go Suzy and is it your first inspection or have you had others?

I have to stop worrying about mine now it really is taking over my life.

Strangely enough I changed jobs to spend more time with my own children and feel I have done nothing but neglect them since starting the whole process, waiting for my first inspection and no matter what I do I don't feel it's enough either with paperwork, the garden and home

[Simona]

What you need is what is clearly asked in EYFS...each inspector will be different (something we are trying to address)...if not required up to you to produce something in addition

Go through EYFs from page 1 and look at what it asks...the emphasis has shifted from 'paperwork' to teaching
Inspectors do not need to look at a contract that has all details filled in but a blank copy will do to show how you get details from parents and how safely you store them
They do not ask about your financial arrangements

LJs are actually not a requirement...up to you how you evidence children's progress although most settings do them

What you need to be aware of is CProtection, how you plan for each child and how you 'teach' according to their interests
Keep the paperwork to a minimum...short and to the point, often one piece will do instead of so many bits and pieces
Some policies can include various requirements so saves pages and pages

Keep it all and in order so you can get your hands on it easily at inspection

What helps is the SEF...it is not compulsory but it has the advantage of telling the inspector who you are, what you do and many more details that save time at inspection especially if you have 'funded' children

First inspections should happen within a well defined time but unfortunately it is not so as some CMs have been waiting for years rather than weeks and LAs know that very well so no need to add extra pressure on you.

Be ready and relax and ....above all... know the EYFS inside out so you can have a meaningful discussion with the inspector should she ask for anything that is not required

Good luck and keep us posted

[natlou82]

Thanks my inspector called today and I will be inspected some time next week! I'll be spending the whole bank holiday weekend making sure everything is in order and I'm happy as well as giving my playroom carpet a vax lol :-)