I have a learning journey file for each child that gets added to monthly.
Each month contains...
Play plan - which is a combination of child's interests, my planning for the child, some brief reviews of how activities went, outings information, parents / other setting / child comments etc. The play plan is on 2 sides of A4 and lasts for the month so I'm not over-writing;
Observations - photos, notes of what the child has been doing. About 3 a month average, sometimes a bit more if they do something stunning or I've gone mad with the camera;
Pictures / photos of crafts etc - about 3 per child per month or it gets a bit silly. Most stuff goes home.
4 times a year (seasonally so I am doing the spring reviews now) I produce a new routine sheet for each child to meet the Eyfs requirement to inform parents about their child's routine.
At the same time (printed on the back) I do a summary assessment which I share with parents and ask for their input.
I get what info I can from other settings and update that so I have an overview of what the child is doing here, at home and elsewhere.
I hope that makes sense
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