What us acceptable to accept notice of reduction in hours/days?
Thanks Thanks:  0
Likes Likes:  4
Dislikes Dislikes:  0
Results 1 to 11 of 11
  1. #1
    Join Date
    Sep 2012
    Posts
    176
    Registered Childminder since
    Sep06
    Post Thanks / Like

    Default

    What is acceptable it's meant to say!
    I ask parents to give me 4 weeks written notice if ending the contract or just reducing any days or hours. I have always just expected a parent to do this via hand writing a short letter and signing it along with the date,and then posting it to me or handing it to me. Do you think an email from a parent to me is acceptable? Or even a text message? I mean just to reduce the hours. A parent wants to drop a day and I'm unsure whether to say I will accept an email of confirmation rather than hand written and handed to me. I personally don't think a text message is acceptable and I can't print it off. What do you all think? Should I get parent to then sign the email or would their name printed on the email be ok? If I got her to sign it then that's an extra 2 days added onto the notice period as I won't see her until Wednesday. This is just for a reduction in hours not to end the contract. Thanks
    Last edited by Snowwhite; 25-08-2014 at 01:41 PM.

  2. #2
    Join Date
    Dec 2010
    Posts
    2,822
    Registered Childminder since
    Nov 10
    Latest Inspection Grade
    Outstanding
    Post Thanks / Like

    Default

    For me it would depend on the relationship with the parents and how much of a problem the reduction of hours is for me.

    Assuming I was willing to accept the new hours, I would reply by email (I never put important stuff in texts)-

    'Thanks for letting me know you wish to reduce hours to xxxx from xxx date. Can you please put that in a short signed letter for my records. And we need to meet to update and sign both copies of our contracts with the new hours.'

    I'd also be saying in future all change requests should be on paper and maybe mentioning it in my newsletter too for all parents.

    But, actually, I would be a bit annoyed parents didn't discuss with me first and ask if it would be OK to change hours at all...

  3. #3
    Join Date
    Sep 2012
    Posts
    176
    Registered Childminder since
    Sep06
    Post Thanks / Like

    Default

    Thanks. Parent briefly discussed it with me last week but via text messages. She was then going to have a think.perhaps she didn't want to ring me today to tell me and mentioned it again via a text rather than bothering me on a bank holiday,as I am off work. It's not a problem atall to reduce the hours but just not good on my bank account!! Mum is nice enough.

  4. #4
    Join Date
    Aug 2008
    Location
    not where I should be...
    Posts
    10,845
    Registered Childminder since
    Aug 94
    Latest Inspection Grade
    Good
    Post Thanks / Like

    Default

    Personally I wouldn't be bothered whether it was in writing or not. If hours were being reduced I would rewrite my contract and have the new date on it them everything is covered
    Debbie

  5. Likes funemnx liked this post
  6. #5
    Join Date
    Jan 2009
    Location
    Surrey
    Posts
    12,122
    Registered Childminder since
    Nov 04
    Latest Inspection Grade
    Good
    Post Thanks / Like

    Default

    i agree I have changed contracts with some sets of parents many times. we discuss, I put it in writing in a letter and do a new contract OR and amendment to contract letter.
    if you do what you've always done, you'll get what you've always got

  7. #6
    Join Date
    Feb 2009
    Location
    By the sea
    Posts
    8,981
    Latest Inspection Grade
    Outstanding
    Post Thanks / Like

    Default

    I'll often take verbal notice to change a contract. I discuss it with parents, tell them I'll think about their request, then write up a letter saying thank you for your request to amend our contract. I confirm that as from X date the new terms/hours/ fess etc will be.

    They sign a copy of the letter and I staple it to their contract.

    Personally, I don't worry about written notice for anything. Verbal is always OK for me and I put it in writing afterwards.

  8. Likes loocyloo liked this post
  9. #7
    Join Date
    Jan 2014
    Posts
    96
    Registered Childminder since
    Apr 99
    Post Thanks / Like

    Default

    As a contract is a legal document, all changes should be in writing....ie signed letter or amended/new contract. Also, texts can be changed to an e mail format and you can print them off for your records. Depending on your phone....mine is a Samsung....open the text....hold your finger on the message until Message Options pop up....press Forward....Enter in E Mail Address....Press Send. Now you have a written version of your text!

  10. Likes loocyloo, mum67 liked this post
  11. #8
    Join Date
    Apr 2011
    Location
    Tunbridge Wells, Kent
    Posts
    1,378
    Registered Childminder since
    Sept 10
    Latest Inspection Grade
    Outstanding
    Post Thanks / Like

    Default

    Everyone's circumstances can change how they tell you doesn't really matter, they probably wanted to let you know as soon as possible hence the text. If you want them to stay as friendly clients then I would just get on with it and you have no choice but to accept it, I don't really see what the problem is.

  12. #9
    Join Date
    May 2010
    Location
    cambridge
    Posts
    903
    Registered Childminder since
    Feb 10
    Latest Inspection Grade
    good
    Post Thanks / Like

    Default

    I accept it any way they give it then just write a note up myself and get them to sign when I see them.

  13. #10
    Simona Guest

    Default

    Quote Originally Posted by Snowwhite View Post
    What is acceptable it's meant to say!
    I ask parents to give me 4 weeks written notice if ending the contract or just reducing any days or hours. I have always just expected a parent to do this via hand writing a short letter and signing it along with the date,and then posting it to me or handing it to me. Do you think an email from a parent to me is acceptable? Or even a text message? I mean just to reduce the hours. A parent wants to drop a day and I'm unsure whether to say I will accept an email of confirmation rather than hand written and handed to me. I personally don't think a text message is acceptable and I can't print it off. What do you all think? Should I get parent to then sign the email or would their name printed on the email be ok? If I got her to sign it then that's an extra 2 days added onto the notice period as I won't see her until Wednesday. This is just for a reduction in hours not to end the contract. Thanks
    It depends on what is on your contract and both parties should follow the agreement
    Regardless of the relationship between CM and parents the terms must be 'professional'...I doubt any off the shelf contract says it is acceptable to get a termination via text or email...if parents send it to you this way ask them to put it in a formal letter and sign it and follow the required period of termination


    A termination requires the signatures of all the parties who have originally agreed the hours of care in the contract...so both parents must sign and CM countersign in acceptance recording the date the letter is received by you not the date it is written
    Be very careful if the change in hours relates to funded hours as your LA should be informed and at times funding paid back

    Good luck

  14. #11
    Join Date
    Sep 2012
    Posts
    176
    Registered Childminder since
    Sep06
    Post Thanks / Like

    Default

    Thanks all

 

 

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •  

Quick Links and Advertisements

Important Information Links
Some Useful Quick Links
Advertisements

 

You can also find us on:
What us acceptable to accept notice of reduction in hours/days? What us acceptable to accept notice of reduction in hours/days? What us acceptable to accept notice of reduction in hours/days?

We use cookies to make this site as useful as possible. They are small text files placed in your browser to track usage of our site but they don’t tell us who you are.
By continuing to use this site you are consenting to cookies being placed on your computer. Find out more here: Cookies in Use

Childminding Help and the Childminding Forum are part of Childcare.co.uk