Example letter and form to inform parents about the new exceptions

[Penny1959]

As promised.

In the end I decided to rewrite both - as I realised the letter / form I use are as a result of lots of discussion and bits in my newsletter - and so my parents knew what I was on about!


Anyway - please use / change / ignore as suits you.

I hope helps - even if only as a starting point

Penny

[QualityCare]

Thank you Penny brilliant letters, l will use them as and when needed.

[Kiddleywinks]

THANK YOU PENNY!

I have been trying to word a similar document and converting the document into 'simple' terms has had me running round the houses pulling my hair out (got it down to 2 and a half pages from the original 4)

[flowerpots]

Thank you Penny. xxxx

[pillows]

Thanks very much Penny, as I employ an assistant I guess it would be ok for me to word the letter 'when working by myself'

As I never need to increase when working with an assistant anyway .

Many thanks
caz

[Penny1959]

Thanks very much Penny, as I employ an assistant I guess it would be ok for me to word the letter 'when working by myself'

As I never need to increase when working with an assistant anyway .

Many thanks
caz

Yes good point - and it might be worth adding a bit about applying an exception if assistant ill.


Penny

[marnieb]

Penny,


You are a STAR!!!!!!!!!




Thank you so much!!!!

[pillows]

Yes good point - and it might be worth adding a bit about applying an exception if assistant ill.


Penny

Ah that's a good point too !! thank you x

[Katiekoo]

Brilliant thank you!
I may consider applying an exception if an existing child wants to increase days that would overlap with another existing child, as I understand it this would be allowable in the new EYFS (am I right???!!!). Could I add -
(apart from to allow twins or siblings to be cared for together, or for existing customers to increase days,
and
or if she has another child)
No plans but I might!!!

[cherry]

Thank you soooo much Penny

[JCrakers]

Thanks Penny,

I'm feeling swamped down by my accreditation paperwork and this is much, much appreciated

[Penny1959]

Brilliant thank you!
I may consider applying an exception if an existing child wants to increase days that would overlap with another existing child, as I understand it this would be allowable in the new EYFS (am I right???!!!). Could I add -
(apart from to allow twins or siblings to be cared for together, or for existing customers to increase days,
and
or if she has another child)
No plans but I might!!!

Yes change as you want to - it is very important that you decide on the wording so that it is applicable to your setting.

I can only suggest - not even advise as it is not my decision


Penny

[sarah707]

Brilliant thank you!
I may consider applying an exception if an existing child wants to increase days that would overlap with another existing child, as I understand it this would be allowable in the new EYFS (am I right???!!!). Could I add -
(apart from to allow twins or siblings to be cared for together, or for existing customers to increase days,
and
or if she has another child)
No plans but I might!!!

Yes, it's all about being flexible for continuity of care

[sarah707]

Yay Penny thank you I know that will help a lot of people

[PixiePetal]

Thanks Penny, I have been trying to write my own and not doing very well - trying to say enough without waffling on story of my life

I now have 2 siblings on mon and tues and 2 different siblings on wed and thurs (all EYFS) so this could allow me to overlap a child if one family needs an extra day or asks to swap a day one week as sometimes happens. I think they would all get on well

[Mouse]

Thank you Penny.

I'm really pleased this is happening. I only mind EY children. They are all part timers and all know each other. They're all here with each other at various times during the week. I've often had a parent ask if I can do an extra day and I've had to apply to ofsted each time and get a new certificate each time, often just for a day. I've got loads of them!
This is going to give me and the parents the flexibility we need without all the red tape

[mushpea]

thats brilliant thankyou Penny, worded much better then my one!
can I just ask do if we give a letter like yours to the parents now do we sill need to do one for each individual variation or does this cover all.

[moggy]

Thank you for that, good to bring it to people's minds, I hadn't taken any action about it until now.

To keep things neat in future (rather than having policies, permissions and this letter for all future parents to sign), do you think it makes sense for me to make this into new policy in my policy folder (parents sign agreement to all policies anyway) and then add a note to my permissions sheet too to cover it? (and get current parents to sign too)... I was trying to cut down on policies but maybe this is a necessary one???
Would be interested to hear if anyone else is going to deal with it this way?

[tashaleee]

Thanks for sharing - must admin I hadnt even thought of that one yet! am trying to start to get as much as I can in order before September so im 'ready to go'

[Smiley]

Thanks Penny