Can I give notice in writing or do I need to renew all contracts?
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  1. #1
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    Default Can I give notice in writing or do I need to renew all contracts?

    Can I just give 4+ weeks notice for changes of payment for holidays, by informing parents in writing?
    Currently I charge nothing for my holidays, nothing for bank holiday.
    Half fee for parents holiday.

    I am learning that I am going to be financially struggling some months like this! And I want to change my terms. How quickly newly(ish) registered chidlminders learn.

    Do I need to renew all contracts?
    If you do what you've always done, you'll get what you've always got.

  2. #2
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    i usually give 3 months notice of fee increases ( should be annual increases, but seems to be every other year! ) but 4 weeks should be fine. i then ask all parents to sign to say they have received letter with details of their new fees, and this goes in the childs records.

  3. #3
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    Great. I was thinking that the change of fees, well, holiday pay terms really, could take effect in 3mths.

    So I'm thinking I could write a fees policy and procedure and this could be signed as proof of reading and accepting the changes..?

    Thanks loocyloo!
    If you do what you've always done, you'll get what you've always got.

  4. #4
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    Quote Originally Posted by greenfields View Post
    Great. I was thinking that the change of fees, well, holiday pay terms really, could take effect in 3mths.

    So I'm thinking I could write a fees policy and procedure and this could be signed as proof of reading and accepting the changes..?

    Thanks loocyloo!
    i would think so. make sure parents keep a signed copy and that you have a signed copy, both with all details of fee changes, then no one can say they didn't know/agree etc.

    i would possibly put a line at the bottom to say that only the fees/payment terms have changed, everything else in the original contract ( put date signed ) stands as before.

    good luck x

  5. #5
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    Smile Variation form

    I have designed a variation form for my use when there is any change to the contract. This can include anything from a change in the child's address / phone number; Change of days / hours; change in fees / fee structure. This is then signed / dated by the parent and saves having to complete an entirely new contract (which is an expense & more time consuming)
    I've copied / pasted the form here but it hasn't included the tables & lines so some imagination is required!


    VARIATION FORM
    CHANGE TO TERMS OF CONTRACT

    Child’s Name Date of Birth

    NEW CONTACT DETAILS
    No Change  Date of Change
    Address Telephone number

    NEW CONTRACTED DAYS / HOURS
    No Change  Date of Change
    DAY FROM TO Additional notes for contracted hours if required
    Monday
    Tuesday
    Wednesday
    Thursday
    Friday
    Saturday
    Sunday

    NEW CHARGES
    No Change  Date of Change
    Hourly childminding rate
    Daily childminding rate
    Weekly childminding rate
    Monthly childminding rate
    Payment day
    Payment in advance / arrears Advance  Arrears 
    Daily  Weekly  Monthly 
    Rates inclusive of payment for statutory public holidays? Yes  No 


    Hours minded outside contracted hours
    Occasional unsocial hours
    Occasional overnight
    Occassional childminding
    Statutory public holidays
    Meals
    Playgroup fees to be paid by
    Charges for Absence
    Due to child/parent/guardian illness/ Occassional days off
    Childminder illness
    Childminder paid time off weeks £
    Parent / Guardian holiday weeks £


    Holidays: Notice required (on both sides) weeks


    Childminder Signature Date
    Parent/Guardian Signature Date
    Parent/Guardian Signature Date

 

 

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